Handling the authorisations that come back denied.
A denial is not usually a clinical disagreement — it is a missing document, a wrong code, or a payer rule nobody knew. But denials arrive weeks after submission, by which time the person who submitted it has no memory of the case, so each one restarts from zero.
What goes wrong today
A denial is not usually a clinical disagreement — it is a missing document, a wrong code, or a payer rule nobody knew. But denials arrive weeks after submission, by which time the person who submitted it has no memory of the case, so each one restarts from zero.
What good looks like
Denials queued with the payer's stated reason attached and the original submission alongside, so the rework starts from context rather than from scratch.
Denial reason captured verbatim, not summarised
Original submission retrievable with the denial
Pattern reporting by payer and reason
Appeal deadlines tracked, not remembered
What to measure
Agree these before changing anything, so the effect is visible rather than argued about.
Denial rate by payer
Top three denial reasons
Share appealed within the window
Overturn rate on appeal
Where we stand: In development
Part of the prior-auth work in development.
Rollout checklist
Document how this is handled today, and by whom.
Put a number on the hours or dollars involved.
Decide which cases must always reach a person.
Agree the metrics you will judge success on.
Frequently asked questions
Do you solve this today?
Part of the prior-auth work in development.
How do we know if this is our biggest gap?
The Front Desk Opportunity Scan ranks this against every other area using your own volumes.
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