Authorisations

Prior Authorization Denials and Appeals

Handling the authorisations that come back denied.

Handling the authorisations that come back denied.

A denial is not usually a clinical disagreement — it is a missing document, a wrong code, or a payer rule nobody knew. But denials arrive weeks after submission, by which time the person who submitted it has no memory of the case, so each one restarts from zero.

What goes wrong today

A denial is not usually a clinical disagreement — it is a missing document, a wrong code, or a payer rule nobody knew. But denials arrive weeks after submission, by which time the person who submitted it has no memory of the case, so each one restarts from zero.

What good looks like

Denials queued with the payer's stated reason attached and the original submission alongside, so the rework starts from context rather than from scratch.

  • Denial reason captured verbatim, not summarised
  • Original submission retrievable with the denial
  • Pattern reporting by payer and reason
  • Appeal deadlines tracked, not remembered

What to measure

Agree these before changing anything, so the effect is visible rather than argued about.

  • Denial rate by payer
  • Top three denial reasons
  • Share appealed within the window
  • Overturn rate on appeal

Where we stand: In development

Part of the prior-auth work in development.

Rollout checklist

  • Document how this is handled today, and by whom.
  • Put a number on the hours or dollars involved.
  • Decide which cases must always reach a person.
  • Agree the metrics you will judge success on.

Frequently asked questions

Do you solve this today?

Part of the prior-auth work in development.

How do we know if this is our biggest gap?

The Front Desk Opportunity Scan ranks this against every other area using your own volumes.

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