Utilisation

Reducing No-Shows

Moving a no-show rate that has not responded to reminders so far.

Moving a no-show rate that has not responded to reminders so far.

Most practices already send reminders and still have a stubborn rate, which leads to the wrong conclusion that reminders do not work. Usually the reminders are going out inconsistently, or they are one-way — the patient cannot act on them at the moment they realise they cannot attend.

What goes wrong today

Most practices already send reminders and still have a stubborn rate, which leads to the wrong conclusion that reminders do not work. Usually the reminders are going out inconsistently, or they are one-way — the patient cannot act on them at the moment they realise they cannot attend.

What good looks like

Reminders that always go out, in the patient's language, with the ability to confirm, cancel or reschedule inside the reminder itself. A cancellation two days early is a filled slot; a no-show is not.

  • Reminders unaffected by inbound call volume
  • Confirm, cancel or reschedule in the reminder
  • Multi-language delivery
  • Waitlist backfill on any cancellation this produces

What to measure

Pick these before you change anything, so the effect is visible rather than anecdotal.

  • No-show rate by provider and visit type
  • Share of reminders acted on
  • Slots recovered from early cancellations

Where we stand: Available now

Reminders, rescheduling and waitlist backfill run today.

Rollout checklist

  • Document how this is handled today, and by whom.
  • Put a number on the hours or dollars involved.
  • Decide which cases must always reach a person.
  • Agree the metrics you will judge success on.

Frequently asked questions

Do you solve this today?

Reminders, rescheduling and waitlist backfill run today.

How do we work out whether this is our biggest gap?

The Front Desk Opportunity Scan estimates the hours and revenue behind each area from your own volumes and ranks them against each other.

Keep going on MedReception.ai

MedFrontDesk.ai is the playbook library. MedReception.ai is the platform that runs it.

More in Schedule